Successful board meetings require an organized approach to managing meetings that will ensure you get the most out of the time allotted to your meeting. That means staying on topic, reigning in rabbit trails and other irrelevant discussions, and reiterating the goals of the agenda as needed. It is also essential to have a timer to keep the agenda in motion, and a person to take detailed notes so that everyone can review the notes later.
Distribute the agenda and all pertinent materials ahead of time so that attendees can prepare. This will ensure that meetings on track and allow discussions to begin when everyone is up to up to speed on the pertinent topics.
Reduce the time you spend on routine items and reports, which tends to slow conversations and leave attendees disengaged and bored. Instead concentrate on discussing strategic issues and the important topics that drive the organization forward.
Find patterns in your routine reports and convert them into actions items for the board members to tackle during the meeting. This is a great way to motivate your board members to solve problems, instead of simply responding to a report.
Give your board members a chance to straight from the source voice their opinions and opinions during the meeting. This can make them feel appreciated and heard. It could be a catalyst for the development of ideas that might otherwise have been ignored.