Virtual Board Meetings are becoming the norm in a lot of organizations however they come with their own set of problems. They require a different level of management than in-person meetings, and the technology itself may be a learning curve. A few simple guidelines can assist boards in making the transition.
The first step is to make sure that everyone has the proper tools. This includes the right equipment, which has been tested before, as well as a stable internet connection. Board members should prepare for the meeting in advance by reviewing their documents and making plans for any discussions they may have.
It is also crucial to ensure that everyone is aware of the proper conduct of virtual http://whichboardroom.com/how-to-write-a-board-resolution meetings. This includes respecting other attendees while not interrupting them, and being aware of the fact that other people aren’t able to see facial expressions or body language. It is crucial to silence microphones when you’re not speaking, and avoid background or distractions. Board members should be urged to make their office spaces camera-ready by taking any personal items or objects from view.
It is also crucial to adhere to the schedule and to avoid overfilling the agenda with lengthy discussions that could distract the main discussion. It is also important to allow for breakout discussions when the moderator determines that there is low participation in the main discussion. It is important to ensure that all relevant issues are considered and the meeting is recorded.